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Abbreviations
KMC Karfok Vidya Mandir Multiple Campus
UGC University Grants Commission
HERP Higher Education Reform Project
BBS Bachelor of Business Studies
BA Bachelor of Arts
B.Ed. Bachelor of Education
BBA Bachelor of Business Administration
PU Purbanchal University
TU Tribhuvan University
QAA Quality Assurance and Accreditation
PRT Peer Review Team
RMC Research Management Cell
ADBL Agricultural Development Bank Ltd
EPSKLT Employment Permit System Korean Language Test
PIC Public Information Cell
GRM Grievance Redress Cell
NEHEP Nurturing Excellence in Higher Education Project
IQAC Internal Quality Assurance Circle
SQC Student Quality Circle
HoD Head of the Department
MoU Memorandum of Understanding
ToR Term of References
CMAT Common Management Admission Test
EMIS Educational Management Information System
ECA Extra Curricular Activities
AGM Annual General Meeting
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Vision of KMC
To assure a physically and intellectually resourceful academic center of excellence with research-oriented, value-based quality higher education by using modern technology with the sense of ownership in local people.
Mission of KMC
To impart qualitative, skill-based and life-coping education and to develop globally competent graduates so as to fulfill the demand of the present world.
Goals of KMC
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Highlights of the Institution
Karfok Vidya Mandir Multiple Campus has made its recognition as a popular community campus for the students seeking quality higher education of their choice. It has set forth its programs and activities being based on the needs of its clients. Addressing the issue of quality concerns for stakeholders, it has focused on the improved teaching-learning, establishment of research culture, use of innovative teaching methodology with the latest modern technologies, effective internal assessment and so on. Faculties of KMC get opportunities to take part in skill-based workshops, trainings and seminars. Good access of internet for students, teachers and non-teaching staff, setup of e-library and the use of modern technologies in the delivery of contentsare some of the striking attempts of achievements that KMC has made.
The campus has emphasized on extra-curricular activities to bring out the students’ potentials. Such programshave been scheduled in the campus operation calendar. Students are encouraged to take active participation in the outreach activities related to the social or civic responsibilities like blood donation, health and cleanliness, environment and sanitation, etc. Besides, the campus has made a link with municipality, health centers, hospitals, bankers, industrialists to work jointly for the campus and community.
The campus has made a strong mechanism to regulate, supervise and enhance quality measures. Different cells have been formed and Heads of Departments (HODs) have been made responsible for smooth functioning of the institution.Good rapport of the campus with its stake-holders has aided significantly in policy-making concerns and overcoming challenges.Some highlights of the campus are presented below:
Development and Quality Initiatives
KMC was established in 2059 B.S. for the development of open-minded learning hub in eastern Ilam in order to cater for the academic demands of the people. Since its establishment, it has been attempting to be the campus of students’ choice. For this, several attempts have been made to impart quality education to its students. Moreover, it aims to keep the momentum in future too. Some of the good efforts KMC has made in the course of its academic excellence are presented as follows:
https://karfokmultiplecampus.edu.np/wp-content/uploads/2023/09/Self-Study-Report-_KMC-Ilam-1.pdf
Good Practices
https://karfokmultiplecampus.edu.np/wp-content/uploads/2023/09/Self-Study-Report-_KMC-Ilam-1.pdf
INSTITUTIONAL MANAGEMENT
KMC has an organized institutional structure. It has a specific channel system in order to run everyday activities. The policy level issues are decided by the Campus Management Committee (CMC) and they are implemented through the defined channel system. Such channel system and administrative structure can be presented diagrammatically as follows:
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https://karfokmultiplecampus.edu.np/wp-content/uploads/2023/09/Self-Study-Report-_KMC-Ilam-1.pdf
PREAMBLE
Historical Background
Karfok Vidya Mandir Multiple Campus is a community campus situated in the Eastern part of Ilam District, Suryodaya Municipality-12, at an altitude of 1616 meters above the sea level. It lies along the Mechi Highway. It is about 15 Kilometers away from the Eastern border of Nepal with India and 40 kilometers eastwards from the district headquarters. It is affiliated to Purbanchal University.
The history this educational institution dates back to a saint popular for this place, Swami Someshworananda. He is said to have come here from Maipokhari, Ilam in about 1962 BS. He was born in India at Gadhawal in 1869 AD. His father was Atmadhar and his mother was Punyawati. He was a learned, humanitarian and kind-hearted Saint. The Saint was a successful ‘Tantra Sadhak’ and famous at ‘yoga’ too. He had visited many religious places in India and some in Nepal. The disciples of the Saint were Kashinath Adhikari, and Dilliram Dhungana at Yang. Kashinath was the Kharidar and Dilliram was the Dittha in Ilam Gaunda. They made an effort to bring the Saint at Karfok. After the saint had left Maipokhari in Ilam, he went to Rameshwor for pilgrimage. After a year of the pilgrimage, he came to Karfok. According to the desire of the pioneer people here, a meeting was called for. In the meeting, there were Karabir Thapa, The Captain, the Chief of the district of the time and the good-hearted people of this area. They decided to establish a school at Karfok unanimously. Some kuties were built, cowsheds were made to keep cows. A library was also established. Now, there is a library at Karfok campus and it is named after the Saint SwamiSomeshworananda. The Saint got people to make PataiBhairab Cave (Gupha) for yoga. People started to come to the Saint at Karfok to learn new things from him. There used to be Vedic rituals and prayers. The education was related to Gurukul System. The Dhungana at Yang donated land to establish school,Kuties and cowshed. Gradually other people in this area also offered land. Grains were collected as ‘Dan’. Many people came here from distant places to learn. Father of Gyanmani Nepal, the academician, had also stayed here for some time for the education from the Saint. It is said that it was the Saint who had brought the broom grass here at Karfok. Now the broom grass has been one of the most prominent cash crops of this area and the eastern hill.
Later, the need of a government school was realized. With a desire for modern school education, leading academicians and social leaders of this area contributed their best to set up a school for formal education and the school got its formal recognition. The school received all-round support from the community members and others. As a result, it made a steady improvement in all spheres. It was able to own a large area of land at Karfok and also in Jhapa and became one of the most resourceful schools in Ilam. Now it has been a technical secondary school running up to class 12 whose grounding effort has made the inception of Karfok Vidya Mandir Multiple Campus possible.
Establishment of the Campus
The establishment of the then Karfok Higher Secondary School was not felt enough by the community in due course of time. After the restoration of democracy in Nepal, the government made policies to establish Universities in different parts of the country. It was inevitable too because the only Tribhuvan University would not have been able to cover all the areas of higher education as per people’s changing interests and demands. In this context, with the establishment of Purwanchal University in 2059 the people of this area took initiative to establish this campus as an affiliated campus of PU. It was founded as a community campus to meet the demand of higher education in Ilam district. 50 ropanies of the land owned by the school was allocated for the campus. At that time the campus was just an expansion of the existing higher secondary school and the administrations of both, the school and the campus, were owned, managed and run by the school administration. It began to offer its courses in B.Ed. B.A. and BBS to its beneficiaries.
As the time passed, almost five years later, in 2064 B.S. the overall management of the school and the campus were made separate. The campus administration and management became autonomous in its functioning. The campus was granted with fifty ropanies of land separately in the northern part of the school for the autonomous use of the campus free of cost by the school without any predetermined stakes and conditions. Thus, the campus got its foundation with the permission of land ownership. With the desire to quality improvement, the campus made untiring efforts in staff management, physical infrastructure management and in all necessary dimensions. In this respect, the campus joined the procedures of grants provided by University Grants Commission Nepal which are continuous till date. From 2079, KMC has received the permission from Purbanchal Univesity to launch long awaited and demanded two popular academic courses viz. BBA and One-year B.Ed.
The campus has faced many economic ups and downs since its establishment. Academically, the campus has been successful. The pass rate of the students of this campus is high. The campus has been successful in quality maintenance. As an evidence, three students have been the Gold Medal Winners representing this campus in different academic sessions and the job placement of KMC graduates seems satisfactory till these days. This fact has encouraged students, teachers and all the stakeholders for uplifting the campus regularly. The campus is on its way of continuous academic prosperity and achievements with its quality services.
Challenges of KMC
Despite a number of achievements, there are still a lot of challenges waiting to be resolved and addressed by the campus. Some of the challenges have been outlined as follows:
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Self-Study Report preparation
The Self Study Report of KMC has been prepared in order to reflect the concrete picture of the Campus, present the existing status and expected vision of its future. However, it has been a painstaking work owing to the challenge and difficulty in necessary data collection. Primary and secondary sources of data have been consulted, analyzed and presented in this report. This Report can help to discover the underlying answer the following questions.
The Self-study Report of this Campus has been prepared by a team of faculties for the purpose of submission to University Grants Commission for the purpose of quality assurance accreditation. It has come to this form with the support of various cells, faculty, staff and stakeholders of the campus. The structure of SSR Revision Committee is
Coordinator: Mr. Bhupal Khadka
Member: Mr. Khagendra Pradhan
Member: Mr. Madhav Bhattarai
Member: Mr. Anil Sunuwar
Member: Mr. Megh Raj Gartoula
The Self Study Report has been reanalyzed and revised by the same structure of the committee as per the feedback and comments dispensed by UGC. It is the edited version on the basis of the suggestions and feedback received. The committee has attempted to depict the true existing status of the campus.
INSTITUTIONAL
SECTION A
INFORMATION FOR INSTITUTIONAL PROFILE
Name of the Institution: Karfok Vidya Mandir Multiple Campus
Place: Suryodaya Municipality -12, Panchakanya, Ilam
P O Box: Fikkal
District: Ilam
| Designation | Name | Telephone with extension No. | Fax | |
| Campus Chief | Gopal Kattel | 027-555221 | gopalkattel8@gmail.com | |
| Asst. Campus Chief | Khagendra Pradhan | 027-555221 | karfokcampus@gmail.com | |
| Chairman | Ratna Kr.Dhungana | 027-555221 | karfokcampus@gmail.com |
| Designation | Name | Telephone with extension No | Fax | |
| Campus Chief | Gopal Kattel | 9852655951 | gopalkattel8@gmail.com | |
| Asst. Campus Chief | Khagendra Pradhan | 9842627877 | Khagendrapradhan14@gmail.com | |
| Chairman | Ratna Kr. Dhungana | 9842653016 | karfokcampus@gmail.com |
|
Constituent Affiliated Degree Awarding Autonomous Institution
|
Public Community Private Other (please specify)
|
Government Funded Self-financing Community Other (please specify)
| Day | Month | Year | |
| B. S. | 32 | 03 | 2059 |
| A. D. | 16 | 07 | 2002 |
| Bachelor Level | |||
| Day | Month | Year | |
| B. S. | 32 | 03 | 2059 |
| A. D. | 16 | 07 | 2002 |
Purbanchal University, Biratnagar, Nepal
(Please see the letter of affiliation in appendix no. A-1, page no. 1-6)
Not applicable
|
|
|
|
Financing Administrative Management Academic Management None
Karfok Vidya Mandir Multiple campus is semi-autonomous institution in nature. It follows the academic curriculum and instruction of Purwanchal University. This campus is autonomous financially and managerially.
| Ropanees | 50-00-00-00 |
| Sq Feet | 269097 |
| Sq Meters | 25000 |
Karfork Vidya Mandir Multiple Campus was established with the initiation of Karfok Vidya Mandir Secondary School. At the time of establishment, KMC was provided with 50 ropanies of land for its autonomous use free of cost. Later, KMC has obtained a written permission for it from the school. Besides, KMC has been given a permission from ward committee and Suryodaya Municipality for the use of the land freely. KMC has appealed Nepal Government for the registration pass of the land provided by the school and it is in the process of obtaining the ultimate decision of GoN.
(Please see the ownership certificate and decision of CMC in appendix A-2 on page no: 7-13)
|
Urban Semi-urban Rural
| Academic Programs | Number of Program |
| B Ed (4 year) | 1 |
| B.Ed (1 year) | 1 |
| BA | 1 |
| BBS | 1 |
| BBA | 1 |
| Total | 5 |
(Please see the letter of affiliation in appendix no. A-1, page no.1-6)
| Faculties | Departments |
| Faculty of Humanities & Social Sciences | Department of Humanities |
| Faculty of Management | Department of BBS |
| Faculty of Education | Department of Education |
| Faculty of BBA | Department of BBA |
(Please see the decision minute of department reformation in appendix noA-3, on pageno. 14 -26)
| Programs | Level of Study | Eligibility requirement for student admission
|
Student Number (Enrolment/Capacity) |
| – | – | – |
KMC has not launched self-financing/ self-initiated courses yet.
Each and every activity is conducted being based on Bidhan of KMC. For the recruitment of teaching and non-teaching staff, the norms and procedures are defined in the chapter 9 (1,2,3,4) of Bidhan. On the basis of Bidhanof the campus, a recruitment committee has been formed. The recruitment committee carries out all the processes of the recruitment of teaching and non-teaching staff of the campus.
The following are the procedures for recruitment of teaching and non-teaching staff:
(Please see the Bidhanof KarfokMultiple Campus, Appendix No.A-4, Page No. 27-54 and a sample of teaching staff recruitment process, Appendix No.A-5, Page No.55-58)
|
Particulars |
Disadvantaged / Janajatis | Others | Grand
Total |
||
| F | T | F | T | ||
| Full Time Teachers (Total) | 1 | 5 | 1 | 5 | 10 |
| No. of teachers with PhD | – | – | – | – | – |
| No. of teachers with MPhil | – | – | – | – | – |
| No. of teachers with Masters | 1 | 5 | 1 | 5 | 10 |
| No. of teachers with Bachelors | – | – | – | – | – |
| Part Time Teachers (Total) | – | 1 | 1 | 9 | 10 |
| Part-time teachers with PhD | – | – | – | – | – |
| Part-time teachers with MPhil | – | – | – | – | – |
| Part-time teachers with Masters | – | 1 | 1 | 9 | 10 |
| No. of teachers with Bachelors | – | – | – | – | – |
F- Female, T- Total
(Please see the name list of teaching and non-teaching staff in appendix No.-A-6, on page no: 59)
|
Courses |
Full Time Teachers (Total) | Part Time Teachers (Total) | Total |
| Management | 24 | 18 | |
| Humanities | 24 | 18 | |
| Education | 24 | 18 |
Class load of every fulltime faculty member is 24 periods per week. The campus chief has 12 periods and Asst. campus chief has 18 periods per week. More than 24 periods in a week are counted as overtime and part time periods. One period is equivalent to 50 minutes. Part time teaching staff have 6-18 periods in a week.
| Particulars | Disadvantaged / Janajatis | Others | Grand
Total |
||
| F | T | F | T | ||
| Administrative Staff | – | 2 | – | 2 | |
| Technical Staff | – | 1 | – | 1 | |
(Please see the name list of non-teaching staff in Appendix no, A-7, page no-60)
| No of Students Enrolment From 2079/080 | Bachelor (4 years) | |
F |
T |
|
| Same district where the institution is located |
210 |
322 |
| Other district | 30 | 45 |
| Other countries | – | – |
| Disadvantaged/Janajatis, Dalits | 146 | 217 |
| Grand Total | 177 | 367 |
Note: F= Female, T= Total in Table 15, 17 and 18.
(Please see the details of students in AnnexA-8, page No.61)
| Particulars | Batch 1: | Batch 2: | ||||
| Year:2078/079 | Year: 2079/80 | |||||
| Bachelors | Masters | Total | Bachelors | Masters | Total | |
| Admitted to the program | 320 | 320 | 330 | 330 | ||
| Drop-outs | ||||||
| a. Within four months of joining | 3 | 3 | 13 | 13 | ||
| b. Afterwards | 4 | 4 | 40 | 40 | ||
| Appeared for the final year examinations | 313 | 313 | 277 | 277 | ||
| Passed in the final examinations | 128 | 128 | 130 | 130 | ||
| Pass % of number appeared(Total) | 40.89 | 40.89 | 46.94 | 46.94 | ||
| Pass % with distinctions | – | – | – | |||
| Pass %, (First class) | 30% | 20.83 | 20.83% | |||
| Pass %, (Second class) | 30% | 58.33 | 58.33% | |||
| Pass %, (Third class) | 40% | 20.83 | 20.83% | |||
| Number of students expelled from examination hall if any | – | – | – | |||
Note: For other types of evaluation system such as GPA, provide respective grades and brief explanation about their ranges in percentage.
The glimpses of the annual budget of last year are as follows:
| Fiscal Year | Income | Expenditure | Balance |
| 2079/080 | 1,41,63,620 | 1,41,63,620 | – |
(Please see, Annual budget of fiscal year 2079/080, Appendix No. A-9, Page No.62 – 76)
| Amount of Annual Expenditure | Amount of Total Salary | No of Students | Unit cost (Including Salary) | Unit Cost (Excluding Salary) |
| 5076348.51 | 2573735 | 311 | 16322.66 | 8046.98 |
|
|
Semester System Annual System Any other (specify)
One-year B.Ed. Programme
| Central library | √ |
| Computer centre | √ |
| Health centre | √ |
| Sports facilities | √ |
| Press | X |
| Workshop | X |
| Hostels | √ |
| Guest house | √ |
| Canteen | √ |
| Student Empowerment Cell | √ |
| Common room for students (Conference Hall) | √ |
| Any other (specify) |
In addition to above, following support services are available in the campus:
Yes üNo , If yes provide the composition of the committee in separate sheet
KMC is a community Campus. To regulate the Campus smoothly, the Management Committee is formed according to the Bidhanof the Campus. The last Campus assembly was held on B.S. 2079/12/12 and a new Campus Management Committee has been formed. The profile of the existing management committee has been attached. (Please, See Appendix No.A-10, Page No 77 – 88)
| Particular | 2077 | 2078 | 2079 |
| Working days of the institution | 218 | 220 | 221 |
| Working days of the library | 218 | 220 | 221 |
| Teaching days of the institution | 207 | 210 | 212 |
| Teaching days set by the university | 180 | 180 | 180 |
| Books in the library | 5355 | 5408 | 6164 |
| Journals/Periodicals subscribed by the library
National: Kantipur Daily, Gorkhapatra International: |
2 | 2 | 2 |
| Computers in the institution | 18 | 18 | 18 |
| Research projects completed and their total outlay | – | – | – |
| Teachers who have received national recognition for teaching/research/consultancy | – | – | – |
| Teachers who have received international recognition for teaching/research/consultancy | – | – | – |
| Teachers who have attended international seminars | 1 | 1 | 1 |
| Teachers who were resource persons at national seminars/workshops | – | – | – |
| No. of hours of instruction against the plan (per year or per semester) | 30 | 50 | 38 |
After the establishment of RMC, the cell has been carrying out activities for research. It has called for a mini research on 13/04/2079. Out of submitted proposals, one proposal has been selected and financially aided by RMC as per the terms of agreement of the campus. (Please see the notice or call for research proposal in Appendix no A-11, page no- 89-106)
Yes No ü If yes give details.
Yes No ü If yes, give details.
| Source of Funding | Amount(NRs.) |
| UGC/Government grants | 1455000 |
| Donations (from the Suryodaya Municipality) | 1469841 |
| Fund Raising drives | – |
| Alumni Association | – |
| Research and Consultancy | – |
| Fee from Self-financed/initiated courses | – |
| Fees from regular programs | 3810868 |
| Donations from local entrepreneurs | 110000 |
| Akshaya Kosh | 4,14005 |
| Life membership |
Section B
BENCHMARK-WISE INPUTS FOR INSTITUTIONAL SSR
Policy & Procedures
| CRITERION 1: POLICY & PROCEDURES (15 MARKS)
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1. Are there clearly defined vision, mission, goals, and objectives of the Institution in written?
Yes P No If yes, mention and attach the document. Karfok Multiple Campus has its own statute- ‘The Campus Bidhan’ 2059 (Revised 2079) that provides the basic guidelines for the functioning of the campus. The campus Management Committee has significant role to formulate the action of the institution. The Campus has made a five-year strategic plan which has clearly stated vision, mission & goals of the campus. (Please see the strategic plan of KMC in Appendix noB-1, page no.1-60)
2. Are there clearly defined plans, programs and strategies to achieve its specific goals and objectives? Yes P No If yes, mention and attach the document. The campus has developed a strategic plan (2021- 2025), with proper action plan and work plans to achieve the goals and objectives of the campus. They help to: · Develop internal efficiency of the campus. · Improve teaching & learning activities. · Provide quality education. · Strengthen resources of the campus (Please see five-years strategic plan of KMC in Appendix no B-1, page no- 1-60)
3. Are there duly formed organizational structures where the policies of the Institution are formulated, reflected, reviewed and updated? Yes P No If yes, mention the organizational chart and member compositions. The campus has formed organizational structures that include various committees, sub- committees, unit and cells. Their specific responsibilities, job descriptions help to formulate, review and update the policies of the campus. The campus Management Committee makes polices and these policies are implemented through different other sub-committees. The campus has developed academic committees, departments, cells and units. These units are equally responsible for revising and updating the feed backs of different committees. (Please see the organizational structure and the responsibilities of the various bodies of structures of KMC in Appendix no-B-2,page no-61)
4. Has the Institution adopted any mechanism/process for internal quality monitoring and checks? Yes P No Justify with supporting documents. For supervising and monitoring the performance of different departments, cells and individuals, the campus has formed an Internal Quality Assurance Committee. Its coordinator has been provided with terms of reference (TOR). IQAC is functional with its guideline. The composition of the committee is as below: Campus Chief–Coordinator Campus Coordinator -Member Heads of Departments -Members SQC Coordinator-Member A representative from CMC -Member The campus chief works for the overall monitoring and checking the internal quality. Similarly, there is a provision of Head of Departments which help in formulating annual plans and monitoring the actual performance of teachers and students of concerned departments. The internal quality is monitored by the Campus Chief, Assistant Campus Chiefs, Heads of the departments. Similarly, certain mark is allocated to teachers at the time of internal promotion which is based on regularities and result of the subject taught by them. Such mechanism and process adopted by the campus help to monitor and check the internal quality. The following table highlights the institutional mechanism for internal quality monitoring and checks:
(The decision minute of IQAC formation, IQAC Guideline are attached on Appendix No. B-3, Page No – 62-74) 5. Is there any document of the institution to specify the job responsibilities of departments, units and individuals? Yes P No If yes, give details/reference. The units of Karfok Multiple Campus have been working under the guideline of Campus Bidhan 2069. The campus has clearly presented the duty and responsibility of the Campus Chief, Asst. Campus Chief, Heads of the departments and the chairman of the CMC. (Seesamples of TOR for HoD and cell coordinators, Campus Statute Section 3, 4, 5 & 6 – article 10, 13, 15 & 17 for the duty and responsibility of campus chief, Asst. Campus chief, Head of the department and the chairman of the CMC of KM in Appendix B-4 on page no.75-76)
6. Is there any defined and written scheme to evaluate the pre-defined job responsibilities of departments, units and individual staff? Yes PNo If yes, produce those schemes and examples of some practices As academic personnel, the Campus Chief and the Assistant Campus Chief monitors all round development of campus. Likewise, department heads monitor the academic programs of campus. Departments are evaluated on the basis of programs they organize in an academic session, pass rate of specific subjects of departments. Written schemes are helpful to evaluate the job responsibility. These schemes are stated for the reward and the base line for the promotion of the teachers in future. The regularity of the teachers and the student pass percentage along with the allocation of marks by the related subject teachers are some practices followed. The schemes of evaluation are as below: The mark awarded by the Teacher’s Performance Evaluation Committee to the teaching Faculties on the basis of performance evaluation scheme is given below:
(Teachers’ performance marking scheme has been attached on Appendix No.B-5, Page No.77) Similarly, IQAC and different cells have been mentioned with the criteria of performance for evaluation. For example, the performance of Research Management Cell is evaluated on the basis of annual programs organized, number of seminars and conferences held, number of publications, number of participations etc.
7. Does the institution have strategic plan and action plan emphasizing on team work and participatory decision making and a scheme for information sharing? Yes P No If yes, give details. The campus has developed a Five-year Strategic Plan (2021-2025)which states the activities regarding institutional, infra-structural, teaching learning, economic sustainability etc. to be completed within the stated timelines. For better performance, the campus has prepared an action plan and other periodic work plans that emphasizeon team work and participatory decision making.(Please see Appendix No B-1, Page No. 1- 60)
Likewise, the campus calls for staff meeting on regular basis on terminal tests and preparing academic calendar. The campus also organizes different programs in the participation of stakeholders, guardians, teachers, non-teaching staff and students. (Samples of evidence of interaction program of stakeholders/guardians and students have been attached on Appendix No. B-6, Page No.78 – 87)
8. Does the institution have program(s) to strengthen the regular academic programs through other self-sustaining programs/courses and others? Yes P No If yes, give details. The campus organizes seminars, cultural or organizational tour, and field trips for students to strengthen regular academic programs. The campus encourages the students to participate in creative activities to promote regular programs. The campus has been working jointly with local institutions, factories, banks, government bodies for financial support to promote the regular academic programs of the students. All the programs offered by the campus are self-financing in nature. To strengthen the regular academic program, the campus has carried out the following programs/courses: Ø Academic counseling for the educationally disadvantaged students and the students who come for the admission. Ø Annual orientation program for the bachelor level students for carrying out research, project work and report writing. Ø Practical work and internal assessment are mandatory for students as per the requirement of the course. For this, necessary orientation is given to students by the team of subject teachers in coordination with the campus administration. (B.Ed., BA and BBS). Ø The campus runs a short term TSC license preparation classes for B.Ed. students and PSC Exam preparation class for all students free of cost as a supplement to the regular programs. Ø The campus has organized extension programs and an awareness program against sexual harassment. Ø The RMC has recently organized a 3-day Quantitative and Qualitative Research Proposal and Report Writing. Ø Extension programs have been organized in neighboring communities. Ø KMC has organized an outreach program against sexual harassment. Ø Upon the request of the campus, Suryodaya Municipality has launched Chhori Buhari scholarship program since 2075 B.S. Currently, 153 students are pursuing their study under this program and 56 students have accomplished their bachelor level. (Please see the samples of evidences of students’ participation in different programs in Appendix No. B-7, page No.88 – 98)
9. Are there any formal provisions under which the institution brings “stakeholders or community feed backs and orientation” in its activities? Yes P No If yes, give details. KMC has tried to bring the stakeholders close to the campus concerns. For this, the campus is in constantinteraction and coordination with the representatives of other institutions, political leaders, guardians, student union, alumni, donors etc. The campus has signed MOUs with local banks and Suryodaya Tea Producer’s Association (STPA).They interact on various issues regarding academic, administrative and financial aspects. They also take part in the Campus Assembly that is held annually. Besides, GRM and PIC have been formed in the campus to receive the voice of stakeholders; to address them and give them necessary information. The outcome of their interactions and discussions help to make or amend policies for the all-round development of the campus. (Please See, MOUs and other necessary documents attached on Appendix No. B-8, Page No.99 – 116)
10. Were any committees/external agencies appointed during the last three years to improve the organization and management? Yes No If yes, what were the recommendations? Yes, the campus sometimes invites external agencies or individual to improve the campus in various areas. For overall development, the campus has appointed Mr. Bipin Karki, campus chief of Mangalbare Multiple Campus; and Rajendra Baral, associate professor of MahendraRatna Multiple Campus of Ilam as the focal persons. (Please see the appointment letters of focal persons in Appendix B-9, on page No.117 – 119)
11. Are the students involved in institution management system and quality assurance? Yes P No If yes, give details. The students of KMC are participating in the campus management system. According to the Campus Statue, the participation of a student is mandatory in CMC and Campus Assembly. The member of different student organizations and ex-students are the members of the different committees of the campus. Realizing the role of students in the quality education of the campus, KMC has formed a Student Quality Circle (SQC) in the campus. SQC has been provided with TOR and it is functioning with its own guideline. Campus organizes regular meeting with different students unions for quality improvement and development of campus. Healthy competition with other campuses is the main agenda of each meeting.
The students organize and participate in various functions. They are involved in literacy function, welcome and farewell events, blood donation, sanitation and awareness programs. The student union of this campus has organized programs to motivate new students to use and enjoy different facilities provided by the campus. Student union and organizations help to run campus smoothly. (Please see the supporting documents in Appendix no B-10 on page no-120 – 152)
12. Has there been an academic audit? Justify it. a. by the university b. by the Institution Yes. The officials from PU, Dean, Registrar and VC visit and instruct on various issues. Guests from other campuses visit the campus and pass on their valuable recommendations for the betterment of the campus. These things are obtained from the visitors’ log book kept in the campus. The academic committee also keeps on regular observation on the overall aspects of the academic concerns. (Please see the sample of visitors’ log book in Appendix B – 11 on page no. 153-158)
13. Is there any specific mechanism to combine teaching and research? Yes P No If yes, give details The campus has established Research Management Cell as a research committee to carry out, manage and enhance overall research activities of the campus. RMC examines the thesis writing in BA IV, B.Ed. IV, BBS IV year and BBA VIII semester. The teaching staff share their experiences to each other and with students. With the financial aid of UGC, the campus has organized training and workshop on research to foster effective teaching.
The campus has attempted to combine research regularly with teaching taking it as a tool of regular professional development of faculties, and to bolster effective learning on the part of students. The Campus has established RMC to prop up the combination of teaching and research. For the completion of bachelor’s degree, students should write different research report for the partial fulfillment of the course. In this sense, RMC organizes different orientation programs. It makes students familiar about the basics of research, methodology and helps students to write research proposal and report. (Please see the report of program conducted by Research Management Cell as well as minute of different orientation program, Appendix No. B-12, Page No. 159 – 165)
14. Have you observed any positive outcomes of combination of teaching and research? Yes P No If yes, give details. Public, students and teaching and non-teaching staffs of the campus have created positive environment. All are equally responsible and conscious to develop every sector of the campus. The teachers and local people are creating positive environment to increase the student numbers and to give quality education. So, this campus is digging its own way towards leading an academic institution. There are many positive influences of combining teaching and research which are mentioned below: Ø There is a paradigm shift in teaching from traditional approach to the modern one due to the teachers’ enthusiasm to use modern technologies. Ø Students can write research proposals and reports. Ø The campus has allocated budget for conducting different research activities such as writing mini research report, conducting seminars and workshop, inviting guest lecturers and experts, publishing papers and organizing observation tours and visits. (Please, See the estimated budget of fiscal year 2079/080. Appendix No. B-13, Page No. 166- 201)
15. Provide institution specific other innovations which have contributed to its growth and development. KarfokMultiple Campus has set several strategies for the upliftment of education sector in its years long academic journey. The campus emphasizes on the establishment of this campus as a multicultural learning center and research center. At present, teaching method has changed towards interactive method from lecture method. In the same way, students are taught with the help of scientific tools and technology i.e. PowerPoint, projector, YouTube, Google and so on. The campus is going to publish a research journal which can be the reference book for the students who are interested in the field of research. Likewise, students are involved in social and cultural activitieslike Suryodaya Festivals. They are sent for their internship in various financial institutions. B.Ed. students are sent to neighboring secondary schools for practice teaching purpose after they take part in micro teaching. (Please see letter of recommendation to be involved in internship and to provide data for the fulfillment of project work in Appendix B-14,page No.202 – 216)
Moreover, the campus has been taking some innovative steps to cope up with the changing needs of the learners and to enhance the quality of its service. Some of the them are mentioned below. · ICT based teaching learning in the classrooms · Online teaching and learning at the time of pandemic. · Internship program for BBS and BBA students. · Practice Teaching for B.Ed. students. · Compulsory project works and assignments for students · Online orientation for one-year B.Ed. students · Awareness program about excessive use of pesticides and insecticides · Awareness program about border dispute (Please see the samples of documents for internship in Appendix No. B-14, Page No.202-216)
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CURRICULAR ASPECTS
| CRITERION 2: CURRICULAR ASPECTS (10 MARKS)
16. Is there any provision for ensuring consistency of teaching and learning with the academic goals and objectives of the institution? (0.5) Yes P No If yes, give details. · Annual operation calendar, functioning of departments, cell, subject committees. · Provision of periodic internal examinations · Provision of regular staff meetings, discussions, workshops for the consistency in teaching and learning. · Discussion and getting feedbacks from the stakeholders regularly. · Utilization of internal and external aids, donation and resources. The institution has been running with its strategic plans and concepts. All the wings and divisions such as departments, faculties, committees, cells have their own and distinct plans and programs. These plans are basically related to the aim of the campus. Sometimes round table discussion, joint meetings and talks are organized to correct and improve the plans. IQAC periodically evaluates the achievements of these divisions. As a rule, the campus holds a joint meeting as required to evaluate the whole programs and functions of the divisions.
-Different departments have been established in the campus and Heads of the Departments supervise the regularity of students and teachers and monitor other academic activities.(Please see,decision minutes of formation of different departments, minutes of the meeting of the department in Appendix No. C-1, Page No. 1-19)
-The teachers are encouraged to prepare annual teaching plan. On the basis of their teaching plans, daily teaching notes, materials and techniques are used in the classroom (Please see, annual teaching plan as sample. Appendix No. C-1, Page No. 1-19)
The above-mentioned activities are regularly conducted as mentioned in the academic calendar. For this, different cells are responsible and such activities are regulated and oriented towards vision, mission, goals and objectives. To meet the sense of VMGO, daily curricular, co-curricular and extracurricular activities are carried out through which overall development of students and campus can be achieved consistently. (Please see the academic calendar in Appendix-C-1, page no- 1-19) 17. Are programs flexible enough to offer students the following benefits? (0.5 x 3 = 1.5) a. Time frame matching student convenience P b. Horizontal mobility c. Elective options P (a) Time frame matching student convenience As per the need and convenience of the students, the time table of the campus is adjusted. Some students are government office workers. Some students of B.Ed. and B.A. are from government and private schools, some B.B.S. streamstudents are engaged in financial institutions and some other students work in other offices and are self-employed too. Morning shift classes of the campus has been more accessible and comfortable for them to join the class.As per the time frame of the campus, all the classes run from 7:00 to 11:30 in the morning. (b) Elective options The Campus has introduced different programs- Management, Humanities and Education in Bachelor Level. One-year B.Ed. and BBA programs have been recently launched according to the demands of the stakeholders. In every stream, students can choose their elective as offered by the campus. If the academic criteria allow, the student of one stream of the previous level of study can change his/her stream in the next higher level.So, the students of KMC can enjoy facilities of time adjustment, horizontal mobility and elective opportunity. (Please see supporting document in Appendix C-2, page No. 20)
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TEACHING LEARNING AND EVALUATION
| CRITERION 3: TEACHING LEARNING AND EVALUATION (15 MARKS) | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 26. Which of the following methods do you apply in admitting the new graduates? Select as many as apply. (1)
Yes with justification = 0.25, Yes without justification = 0.10 No = 0, otherwise stated
through academic records through written entrance tests through group discussions through interviews P through combination of above all The campus has its own admission policy and has determined the criteria for the admission of new students. First, the campus announces admission open through a public announcement following the timetable given by Purbanchal University. It calls the candidates for a written test and evaluates the result. It takes a short interview with candidates and considers their academic records. In case of unique cases, it finalizes the admission of the new students after the discussion with students’ guardians and parents. (Please see the supporting documents in Appendix D-1, page no. 1-2)
27. Is there any provision for assessing students’ needs and aptitudes for a course? (0.5) Yes P No If yes, cites examples. KMC takes students’ entrance test before getting their admission in all streams. Candidates interested in BBA must pass their CMAT examination to get enrollment. (Please see supporting documents in Appendix D-2, Page No. 3-13)
28. Does the institution provide bridge/remedial courses to the academically weak and disadvantaged students? (0.5) Yes P No If yes, cite examples (UGC or other supports received in this regard may be indicated). Yes. The campus has been providing the remedial classes for the students for the subjects on which pass rate is low. The result of internal tests is analyzed and the need for clinical teaching is determined. The staff meeting decides to conduct such classes. Subject teachers help voluntarily and it is conducted annually as per the requirement of difficult subjects. (Please See, Decision minute and attendance of students involved in extra classes in Appendix No. D-3, Page No. 14-21)
29. Does the institution encourage the teachers to make a teaching-plan? (0.5) Yes P No If yes, gives details. The campus administration has made some rules and regulations for teaching staff. So, it encourages them to prepare teaching plan prior to commence their classes. The faculty members prepare their annual teaching plan and submit plans to their respective departments. The campus also provides opportunities to every faculty members to take part in different seminars, workshops and conferences related to academic courses. The campus provides necessary supporting materials and documents. Teachers take their classes on the basis of their daily lesson plans. (Please see samples of teaching plansin Appendix D-4, page no.22-23)
30. Are syllabi in harmony with the academic/teaching calendar? (0.5) Yes P No If yes, give details of implementation in terms of monitoring, coverage, correction, etc Yes. HoDs of different departments evaluate the overall achievement of their departments. Formation of IQAC with its guideline has aided the campus administration for ensuring optimum academic quality in line with the prescribed syllabi. The annual academic/teaching calendar of the campus is designed in accordance with syllabi along with extra classes if necessary on the basis of length of the course and academic duration through the year. (Please see, decision Minute of departments and cells for Subject distribution, internal exam analysis & conducting extra classes. Appendix No. D-5, Page No.24-43)
31. How does the institution supplement the lecture method of teaching with other teaching methods with specific weightage in terms of hours? (directed studies, assignments, presentations) (0.5) Produce some examples. Some faculty members deliver their lectures using modern technology such as video clips and projectors. Their classes are IT-based. Faculties also manage field study and group discussion. They encourage students for project works and paper presentation. In most cases their classes are student- centered. Students are supposed to accomplish all assignments given according to the syllabus in all streams. At the end of the program students are assigned to submit the proposal for a mini research and after the approval of the department, they carry out the research and submit the proposal. (please see the supporting documents in Appendix No. D-6, page no. 44-95)
32. Is there a facility to prepare audio visuals and other teaching aids? (0.5) Yes P No If yes, give details about the facilities. The campus has a computer room equipped with laptop and desktop computers, multimedia projector, a photocopy machine and scanner. The computers are connected to the internet service. So, computer room provides necessary instruments and equipmentto the faculty and the teachers fully use these accessories to prepare teaching materials for ICT-base teaching. (Please see The Photos of e-library in Appendix D-7 in page no-96-98 )
33. Furnish the following for the last two years (1.5)
34. a.Are the students oriented to the program, evaluation system, codes of conduct other relevant institutional provisions and requirements? If yes give evidence. (0.5) Yes P No Yes. At the time of the enrollment, students are distributed academic calendar of the campus. From this, new students can get necessary information about the annual program of the campus, requirements and institutional provisions. They are also oriented to the program, evaluation system, codes of conduct and other relevant institutional provisions and requirements at the beginning of entrance examination and they are provided with related information about all extra-curricular activities and features. Orientation classes are also held for all subjects in the beginning of the academic session. (Please see, Academic calendar. Appendix No. C-1, Page No. and code of Conduct. Appendix No. D-8, Page No.99-100)
b. Are evaluation methods communicated to students at the beginning of the academic session? (0.5) Yes P No If yes give evidence. At the time of admission,new students get information about the evaluation methods through prospectus/brochure, and after the enrollment, the evaluation system is communicated to them through the following means: · Orientation classes · Notices · Publications · Class notice Campus chief, AssistantCampus Chief as well as HoDs and faculty members inform the evaluation system verbally to the students as required. (Please see the supporting documents in Appendix D-9, page no.101)
35. Does the institution monitor the overall performance of students periodically? (0.5) Yes P No If yes, give details The campus monitors overall performances of students on the basis of their past academic records, entrance examination records and interviews. Besides, faculty members assess their student’s ability with the help of class tests in respective subjects and classes. The methods of evaluation include entrance tests, class tests, and internal/monthly tests. Students are evaluated internally with the help of assignments they do as the requirement of the syllabus.
The campus manages different extra-curricular activities to assess students need and aptitudes. The campus monitors/evaluates the student performance on the basis of their out-put. Some successive outcomes from these practices are: · The number of students’ involvement in internal tests has been gradually improved. · Class regularity of the students’ has been increased. · Discussion and solving the questions of internal test and problem-solving methodology has been enhanced. · Student pass rate has been increasing. (Please see the supportive documents in appendix D-6, page no.44-95)
36. In case of new appointment of the teaching faculty made by the institution itself, select among the following funding criteria that are evidential in your institution. (1.5)
The requirements and procedures for the recruitments of new teaching staff are especially defined in the campus statute. It includes all the operational methods mentioned in the above table. (Please see the necessary documents as a sample in Appendix D-10, page No. 102-103.and other procedures of teacher recruitment have been annexed in Appendix No. A-5, Page No. 55-58) 37. Provide the following information (in number) about the teaching staff recruited during the last two years. (0.5)
38. a. Does the institution have the freedom and the resources to appoint and pay temporary/ad hoc teaching staff? Are such provisions defined in the institution act/board decision/minute? Yes PNo If yes, give details of their salary structure and other benefits. (0.5) According to the rules and regulations defined in the campus statute, the Campus Management Committee has the right to appoint temporary teaching staff and non-teaching staff as per need on periodbasis. All the teachers, both permanent and temporary have a full benefit of salary in accordance with campus rules and regulations. The ad hoc and non- teaching staff get sick leave, casual leave and other holidays as their permanent colleagues.
(See Campus Bidhan in Appendix A-4 page no 27-54, Section 8, Article No. 10-I
b. Does the institution have provision and practice for inviting visiting/guest faculty on regular basis? Yes P No if yes give details (0.5). The campus has made a budgetary provision for inviting visiting/guest faculty on regular basis. Recently, the campus has organized orientation classes from different guest faculties. Such visiting guests were: 1. Mr. Subash Basnet (Manager, Everest Bank Limited, Fikkal Branch) 2. Mr. Rajendra Baral(Associate Professor, MRM Campus,Ilam). 3. Mr. Krishna Khatri (Lecturer, MRM Campus, Ilam) (Please see, Decision Minute, attendance and photos of Participants in orientation programs presented by guest lecturers. Appendix No.D-11, Page N0. 104-106)
39. Number of teaching staff who have attended seminars/conferences/workshops as participants/resource persons/organizer in the last two years: (1.5)
(samples of letters of participation are annexed D-12, page No. 107-117 ) 40. Does the institution follow the self-appraisal method to evaluate the performance of thefaculty in teaching, research and extension program? (0.5) Yes P No If yes, how are teachers encouraged to use the feedback? Providejustifications. To evaluate the performance of the faculty in teaching and research, the campus follows the self-appraisal method. Campus administration distributes self- appraisal form to every teaching faculty. They fill up the form and submit to campus administration. Submitted forms are evaluatedand overall activities of faculties are compared to make necessary decision. According to the analysis and performance, faculties are encouraged, rewarded and promoted. (Please See, self-appraisal form in Appendix D-13, Page No. 118) 41. Does the institution follow any other teacher performance appraisal method? (0.5) Yes P No If yes, give details of the same and state how the results of the appraisal are used.
To evaluate the performance of the faculty in teaching and research the campus follows other methods. Teachers are promoted and rewarded on the basis of research, class result, regularity and involvement in the extra-curricular activities. (Please See, Evaluation Scheme. Appendix No.D-14, Page No.119-121)
42. Does the institution collect student evaluation on institution experience? (0.5) Yes P No If yes, what is the significant feedback from students and how has it been used? IQAC prepares questionnaires which should be filled up by students. The responses are collected, analyzed and prepared report is submitted to the campus administration. Joint meetings of IQAC and HODs are held after the internal and board examination result and the result is analyzed. The analyzed result is presented in the staff meeting. Similarly, students are also evaluated on the basis of tracer-study form fill-up for pass-out students. Recommendations from all sorts of evaluation are forwarded to the administration which circulates to all departments to eradicate problems and help in overall development of college. (Please see, sample of questionnaire and a report prepared by IQAC. Appendix No.D-15, Page No.122-128)
43. Does the institution conduct refresher courses/seminars/conferences/symposia/ workshops/programs for faculty development?(0.5) Yes P No If yes, give details. Yes. The campus conducts seminars, conferences, interaction, discussion, training, and orientation program for faculty development. There is budgetary provision for such programs. Recently, a three-day workshop on quantitative and qualitative research has been organized for faculty development. (Please see, Annual estimated budget fiscal year 2079/080. Appendix No.D-16, Page No. 129-141)
44. Give details faculty development programs and the number of teachers who benefited out of them, during the last two years. (0.5)
45. Furnish information about notable innovations in teaching. (0.5) The use of technology has become inseparable in the field of education, teaching and learning activities. The use of electronic gadgets like laptops, computers and projector with the facility of Wi-Fi has been used in teaching learning activities. Multimedia projectors are massively used. The teachers are using such modern technologies as the teaching materials which can be taken as innovations in the field of teaching and learning. (Please See, photos of class presentation using multimedia. Appendix No.D-6, Page No.44-95) .
46. What are the national and international linkages established for teaching and/or research? (0.5) This campus has developed linkage with a campus of ‘Tribhuwan University’ and it has become the best way of sharing various ideas in all respects. KMC has signed a MOU with Mangalbare Multiple Campus, Ilam, a QAA certified community campus, as its ‘Miteri Campus’. (The related documents are annexed in AppendixD-17, page No. 142)
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RESEARCH, CONSULTANCY AND EXTENSION
CRITERION 4: RESEARCH, CONSULTANCY AND EXTENSION (10 MARKS) |
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| 47. Research budget of the institution in % of total operating budget. (1)
For research purpose, the campus has formed Research Management Cell. The total amount of budget allocated by the campus for research in the fiscal year 079/080 was Rs. …….which is …… percent of the total operating budget of the campus. The percentage of budget gradually goes on increasing year by year. (Please see, Estimated annual budget fiscal year 2079/080. Appendix No.E-1, Page No. 1-5)
48. How does the institution promote research? (1) § Provision of Research Management Cell (RMC) § Establishment of research fund § Adjustment in teaching load/schedule § Encouragement to students doing project work § Group research including students § Teachers provided with seed money. § Organization of research workshops and participation The campus promotes the research in the following ways: Ø Seed money: RMC calls for research from faculties every year taking research as an important tool of academic and institutional upliftment. From the fiscal year 2071/072, the campus has decided to grant Rs. 20,000 to each faculty for doing research work as seed money. The money is provided after the evaluation of their submitted proposal. The proposals are short-listed by RMC and recommended for the seed money. The money can be spent for purchasing research materials and other necessary things. KMC has signed a contract paper with a faculty. (Please See, decision minute of management to provide seed money to conduct research and a sample of agreement paper. Appendix No.E-2, Page No.6-7) Ø Provision of research committee: In order to plan, organize and carry out research activities, a Research Management Cell has been formed in the campus. It is functional with its guideline and annual plan. The cell makes the annual plan, organizes orientation programs, calls for research proposals for mini-research and research project, evaluates and shortlists them, and also conducts research-related seminars and workshops. (Please see decision minute of formation of Research Management Cell, RMC Guideline and RMC Annual Plan.Appendix No. E-3, Page No.8-58) 49. Is the institution engaged in PhD level programs? (1) Yes No P If yes, give details
50. What percentage of teachers is engaged in active research – guiding research scholars, operating projects, publishing regularly, etc.? Give details. (0.5) Faculties of this campus guide their students in thesis writing. They are also involved in operating project works. Faculty members Mr. Bhupal Khadka, Mr. Megh Raj Gartoula, Mrs. Fummaya Tamang and Mr. Anil Sunuwar are working as thesis guides for students’ thesis papers and operating project works. The Public Information Cell and RMC are working for publishing a research journal once a year.
51. Mention the admission status of the MPhil/PhD graduates in your institution. (0.5)
The Campus does not run M. Phil. /Ph. D. programs. Hence, it is not applicable.
52. How many PhDs have been awarded during the last five years? (1)
The Campus does not have any doctoral programs.
53. Does the institution provide financial support to research students? (0.5) Yes P No If yes, give % of financial support from recurring cost. The Campus has a budgetary provision to support students’ research. They get financial support for small and group research. The Departments receive the interested students’ research proposals and they are forwarded to RMC. Then RMC forwards with recommendations to the campus administration for financial support. The concerned faculties provide guidelines and supports in their research works. (Please see the notice of call for research proposal for students in appendix E-4, page no.60-62)
54.Provide details of the ongoing research projects: (0.5)
After the MoU signed for HERP, Campus has formed Research Management Cell that carries out all the activities related to research. RMC has encouraged faculties and students to involve in different categories of research. Recently, RMC has called for mini research, collected proposals and 1 proposalout of them have been selected and given permission for carrying out research. (Please see the notice in Appendix E-3, page No.8-59) 55. Give details of ongoing research projects funded by external agencies. (0.5)
The campus hasnot got any support for research from external agencies.
56. Does the institution have research/academic publication? If yes, give details of publications in the last two years. (0.5) KMC has organized a workshop on qualitative and quantitative research proposal and report writing. The process of research journal publication is on its way.
57. Does the institution offer consultancy services? (0.5) Yes P No If yes, give details. Yes, the campus offers its expertise to the community. Faculties of the campus provide their excellence to the service seekers. Mr. Raju Kattel, lecturer, offers guidance and career counseling. Mr. Bhupal Khadka, lecturer, has been offering his expertise on language curriculum and textbook development, IEMIS management and writing local curriculum. Similarly, Mr. Subhash Rai, lecturer has offered his expertise on writing local textbook in Suryodaya Municipality. (Please see the supportive documents in Appendix E-5, page no. 63-65)
58. Does the institution have a designated person for extension activities? (0.5) Yes P No If yes, indicate the nature of the post as – Full-time Part-time Additional charge P Yes, Campus has appointed faculties to conduct extension activities. The faculty member Anil Sunuwar is the designated person who is responsible for planning, execution and management of programsdifferent places regarding health, environment, hygiene, population etc. He is given additional charge for their services. (The necessary documents are annexed in appendix E-6, page No. 66-74)
59.Indicate the extension activities of the institution and its details: (0.5) Community development Training in Disaster Management P Health and hygiene awareness Medical camps P Adult education and literacy Blood donation camps P AIDS awareness Environment awareness P Any other PProgram on border issue P Awareness program against excessive use of pesticides and insecticides (See the related documents in Appendix E-7, page no.75-76)
60. Are there any outreach programs carried out by the institution (for example, Population Education Club, Adult Education, National Literacy Mission, etc.)? (0.5) Yes No If yes, justify. Yes, the campus has conducted a program against sexual harassment. It has held another program on excessive use of chemical pesticides and insecticides. In co-ordination with Tea and Coffee Development Board Nepal, a program related to tea production has been held. In theseprograms students of Bachelor level belonging to this campus have participated. KMC has a plan to organize such programs in future too for the benefit of the community. (See sample documents in Appendix E-8, page no.77-85)
61. How are students and teachers encouraged to participate in extension activities? Any defined approaches? (0.5) The students and teachers of the Campus are encouraged to participate in extension activities in various ways. KMC uses social media like Facebook and website to call for participation, notification and invitation to all concerned. Public notices are published in campus and its surrounding too. KMC manages necessary funds for these programs and experts are hired as per requirement. Teacher and students are appealed and encouraged to participate in such programs. The campus allows international humanitarian organizations like Youth Red Cross for committee formation and organization of awareness programs. Youth Red Cross Cell has been formed in the campus which provides first-aid services in case of emergency and in minor accidents. It organizes blood donation program in the campus. Campus provides some incentives for such programs.Similarly, students and teacher also participate in sanitation program organized by Suryodaya Municipality. (Please see, photos of Participants in sanitation program. and teacher’s as well as students’ certificate of participation in National and District level Redcross Conference in Appendix No.E-9, Page No.86-87) 62. Does the institution work and plan the extension activities along with NGO’s and GO’s? Give details of last 3 years. (0.5) Yes, the campus has extended its link with Red Cross Society, Chapter Ilam, Nidhi Hospital, Fikkal and Suryodaya Municipality,Ilam. We conduct blood donation program in the campus with the technical support of Red Cross Society. An eye camp has been organized in coordination with Nidhi hospital. Students faculties from this campus have participated in Suryodaya Festival organized by Suryodaya Municipality. Students have participated in leadership program. The campus has organized interschool volleyball tournament in coordination with District Sports Development Committee. We have scheduled awareness program, health, environment, cleanliness programs to be organized in coordination with NGOs and SuryodayaMunicipality. (Please see the supportive documents in Appendix E-10, page no. 88-103)
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| INFRASTRUCTURE AND LEARNING RESOURCES
CRITERION 5: INFRASTRUCTURE AND LEARNING RESOURCES (20 MARKS) |
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| A. General Physical Infrastructure
63. Does the institution have a comprehensive master planindicating the existing buildings and the projected expansion in the future? (0.5) Yes. KMC has made a master plan that directs the path for its infrastructure development. Under the guideline of the master plan, the campus has prepared a five-year strategic plan 2021-2025which has included the following activities regarding the infrastructural development in the campus: · Old tutorial classes have been renovated. · Sufficient classrooms have been built and managed. · Separate library has been managed. · Sick room/Ladies’ room has been managed. · A conference hall has been constructed. · A canteen facility has been provided in the campus compound. · Hostels have been maintained and made comfortable for students. The master plan includes some other like: · Construction of separate administrative building. · Construction of Basketball court. · Construction separate hostels for boys and girls · Construction of Students ‘common hall, etc. (Please see, Master plan of KM.C. Appendix No.F-1, Page No.1-20)
64.a. How does the institution plan to meet the need for augmenting the infrastructure to keep pace with academic growth? Produce plan, if any. (0.5) The Campus plans to meet for augmenting the infrastructure to keep pace with academic growth observing the admission pressure and resources of the campus. The following are the tasks planned for further physical development as mentioned in the master plan: · Construction of staff quarters · Campus Compounding · Construction of hostel (boys/girls) · Extension of hall for indoor games · Expansion of playground with the equipment needed for sports · Construction of parking spaces · Construction of Building for Students Union (Please See, Master plan of KM.C. Appendix No.F-1, Page No. 1-20 and strategic plan in B-1, page No.1-60)
b. What support facilities are available for conducting the education programs in the institution? (0.5) Laboratory Library Others Give details We have a computer lab with 10 desktop computers. Students can print out their materials and can xerox as well. E- Library service has recently been extended in the library. There are multimedia projectors in the campus and teachers can use them in their classes. CCTV has been connected in the campus compound and an electricity back-up has been managed for uninterruptible power supply. Library has been managed in a separate building and currently, there are over 5,000 books. A spacious football ground is there and courts for volleyball are available.
65. Does the institution have provision for regular maintenance of its infrastructure? Provide scheme. (0.5) For the regular maintenance of its infrastructures, the campus has allocated budgetin the maintenance fund. It has planned to achieve maximum benefit from UGC’s support under resource generation and performance grants scheme. It hires local technicians for plumbing, electrical repairs and computer hardware in wage system. (Please see the strategic plan B-1, page No.1-60 ) 66. How does the institution ensure optimum utilization of its infrastructure facilities? Produce the plan. (0.5) The institution ensures optimum utilization of its infrastructure facilities. 22 rooms are utilized by campus to run classes, For the purpose of library and research two rooms are used, computer lab separate in a room, and 5 rooms are used to run administration.Campus has run BBS, B.Ed., B.A. and BBA in the morning shift. One-year B.Ed. program runs through contact classes which are convenient for the students as per their requirement and campus schedule. It has hostel facility for the students representing distant and remote areas. The library and the computer sections are open at day times as per need. HODs and Cell coordinators hold their meetings and arrange schedules for the maximum use of available instruments and equipment. They coordinate for the use of campus facilities. In case of programs organized by other organizations in the playground or campus hall with minimal or no disruption, they can use it free of cost. Campus has a plan to launch M.Ed. in near future.
67. Does the institution encourage use of the academic facilities by external agencies? (0.5) Yes No If yes, give clearly defined regulations. Yes. The campus ground is used for various tournaments of district and regional level. Schools of neighboring areas come to use the campus library. Sometimes they use the projectors as well. Conference halls and tutorial rooms are given to external agencies for short-term purposes on demand. The academic facilities are not given for long-term purposes. (The permission letter to use the campus library is annexed in Appendix F-2on page no21-22)
68. What efforts are made to keep the institution clean, green and pollution free? Give details (0.5) The campus runscleanliness and sanitation programs in the campus area to keep it clean and pollution free. There is proper management of water supply to meet the present need. Dustbins have been placed inside and outside classrooms. Garbage disposal area has been designated. Students, teaching and non-teaching staff are involved in cleanliness programs periodically. They do garbage collection and make use of dustbins. Almost every year, plantation is done to keep the surroundings green and beautiful. (Please see photos of students involving sanitation in Appendix F-2, page no. 21-22)
69. Are there computer facilities in the institution that is easily accessible to students and faculty? (0.5) Number of computer accessible to the students -10 Computer accessible to the faculty -15 Internet accessible to the faculty -Free Internet accessible to the students – In all computers and free Wi-Fi
70. Give the working hours of the computer center and its access on holidays and off hours. (0.5) The computer center provides its services from 7: 00 a.m. to 12: 00 p.m. every day. During examination it opens as required. The center provides services on holidays on the basis of the requirement and recommendation of the concerned faculty and section. Teachers and technicians working extra hours are paid extra remuneration for their services.
71. a. How many departments have computers of their own? Give details. (0.5) All departments are managed in separate rooms. So, they are provided a single desktop computer with internet connection in each department. Teaching faculties can use computers which are available in the computer room. Account section and the administration are equipped with a desktop with Wi-Fi. (Please see photos of computer, managed in computer lab, library, administration and department rooms. Appendix No. F-3, Page No. 23-24) b. Does the institution have provisions of internet/intercom/CC TV/other facilities Give details (0.5) In the campus, the Campus Chief, Assistant Campus Chief, Library In charge, account section and HODs have desktop computers in their respective sections and chambers. They maintain academic records by means of computer system. Internet facility has been made accessible in all departments and sections. Campus has installed CC TV camera in library, lab and other sensitive areas. Intercom facility has not been used yet. (Please see the photo of CCTV in Annexed F-4, page No.25)
72. Explain the output of the center in developing computer aided learning packages in various subjects during the last three years? (0.5) Majority of the faculties deliver their computer-assisted classes in the campus. At the time of COVID-19 pandemic, online classes were conducted for supporting students in their continuous learning regularly. Information for such classes and other necessary notices have been placed in the campus website. One-year B.Ed. students get their online orientation classes periodically. With the help of computer aided learning packages, students are assured for the quality of education they are supposed to gain. Teachers prepare tools and techniques for teaching which have promoted teachers’ confidence in the delivery of their subject matter. Students too download their study materials. Furthermore it has increased public assurance to the community and stakeholders. (Please see the photos of ICT-based teaching-learning and use of computer-aided learning during COVID-19 Pandemic in Appendix F-5, Page No. 26)
73. Is there any provision for maintaining/updating the computer facilities? Provide the details of the system. (0.5) The campus has appointed an IT Focal person, Mr. Madhav Bhattarai to manage, handle and maintain the computer room. He prepares plans and recommends the requirements to CMC in order to maintain and update the computer facilities. (The appointment of Mr. Bhattarai is annexedin Appendix F-7, page No. 30-32)
74. Does the institution make use of the services of inter-university facilities? (0.5) Yes. KMC makes use of the website of P.U. as well as the websites of different national and international universities. We have a plan to connect inter university facility with TU Central Library regarding e- library services.
75. What are the various health services available to the students, teacher and other staff? Give details. (0.5) Campus has designated health focal person, Mrs. Bandana Khatiwada.She is responsible to extend bilateral relation with the hospitals, health center in Ilam and outside. She manages the first-aid servicesand sanitary pad for girls regularly in campus hours. The hospitals and health centers are coordinated to deliver free health camps to students, teachers and non-teaching staff of the campus. The community people are also informed to take the services.
76. What are the physical and infrastructural facilities available in the sports and Physical education center? Give details. (0.5) The campus has its own play grounds wide enough to play football and volley ball for the regional and district level tournaments. There are 2 badminton courts. It has a separate chamber to keep sports materials. Store section maintains the records of all the materials and devices available in campus. (Please see the photo of play ground in Appendix F-8, page no. 33-37)
77. What are the incentives given to outstanding sports persons? (0.5) The campus has designated person to conduct sports activities. Lecturer Mr. Dikpal Rai has been appointed as sports coordinator. He is provided extra remuneration for his responsibility as per the decision of CMC. He is sent to trainings held in local and national level. (The necessary documents are annexed in Appendix F-9, at page no. 38-39)
78. Give details of the student participation during the last year at the university, regional, national and international meets. (0.5)
79. Give details of the hostel facilities available in the institution? (0.5) Campus has the capacity of providing accommodation for 15 students. Students from distant places and remote areas are provided with hostel facility.They get hostel rooms with electricity, Wi-Fi, drinking water and washroom facilities free of cost. They can enjoy indoor and outdoor sports facilities. Available rooms have been used and there is need for well-equipped hostels for boys and girls. 80. Give details of the facilities for drinking water and toilets. (0.5) The campus has made a good provision for pure drinking water supply. A reserve tank has been built so as to supply water in all hours.We have 4 toilets altogether, separatefor ladies and gents. Teaching and non-teaching staff have a separate toilet for their use. There is a disabled-friendly toilet and a modern toilet with a wash has just been built. (Please find some photos enclosed in Appendix F-10, Page No.40-42)
B. Library as a Learning Resource 81. a. What are the working hours of the library? (0.25)
b. Does the library provide open-access to students? (0.25) Yes No Yes, it does for reading section. Students are not allowed to enter reference section without permission. (Please see supporting document in F-11, Page No. 43-53 ) 82. Mention the total collection of documents. (3.5)
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STUDENT SUPPORT AND GUIDANCE
CRITERION 6: STUDENT SUPPORT AND GUIDANCE (10 MARKS)
82.50% of students have appeared for the exam after the prescribed (minimum) period of study
17.50% of students have dropped out.
UG to PG: 80% of students are in progression to further study including other institutions.
PG to Ph.D.: NA
S.No. Name Organization
1 Mr. Anil Sunuwar HOD (Humanities), Karfok Multiple Campus
2 Mr. Shekhar Rai ……….Agricultural Development Bank Ltd.
3 Mr. BirmaniDhakal Branch Manger, Agricultural Development Bank Ltd.
4 Mr.Tek Bahadur Rai Chair Person, (Suryodaya Municipality – 11)
5 Mr.Bhanubhakta Acharya District Coordinator(YuwaSwarojgarKosh, Ilam)
6 Mrs. Kokila Dhakal Chairperson, Nepal Press Council, Ilam
7 Mr. Durga Prasad Kattel HOD, Karfork Multiple Campus
(Please see the supportive documents in Appendix G-1, page No. 1-11)
(0.25 x 4= 1)
Students have passed in International Level Examinations (Record Available)
SN Name Institution
1 Ran Bahadur Rai EPSKLT
Students have passed in Other Examinations
SN Name Institution
1 DP Kattel KMC
2 TN Phuyel KMC
3 SubarnaGhale KarfokVidyaMandir School
4 NawarajPhuyel Virendra Ma Vi
5 Arun Kumar Shrestha Everest Bank Ltd
(Please see the name list in Appendix G-2, page No.12-16 )
Yes [ü] (1) No [ ] (0) If yes, what are the contents of the prospectus?
We do publish our prospectus, Campus bulletin and other reports every year. The prospectus contains:
(The prospectus for this year published by campus is annexed in Appendix G-3, page No.17)
Institution and others? Give details. (0.5)
The campus provides scholarship and free student-ship to the students from its internal fund. There is a special provision of scholarship for blinds, EDJs, handicapped and ladies. Stream wise entrance topper andinternal examinations topper students get financial support from the campus. Meritorious students get full free ships. Similarly, local entrepreneurs have stablished a scholarship for deserving students in the campus. Suryodaya Municipality has launched a popular scholarship, Chhori Buhari Chhatrawrittiin the campus. 153 students have received this scholarship so far.
| Financial aid | Year before last | Year before
|
| i. Merit scholarship
|
00 | 02 |
| ii. Merit-cum-Means
|
00 | 00 |
| Scholarship from Local entrepreneurs | 03 | |
| Chhori Buhari Scholarship | 126 | 153 |
(The decision related to scholarship is annexed in Appendix G-4, page no 18-26)
KMC has formed a Job Placement Cell (JPC) with TOR. It is functional with its guideline.
JPC provides counselling/support to the needy students for placement services. It manages link with job providers such as neighboring factories and industries, NGOs/INGOs, co-operatives, banks, FM stations, educational institutions etc. It also manages career counseling programs for the students. In the recommendation of JPC, KMC has signed a MOU with local entrepreneurs. The latest data of job placement of KMC graduates is as follows:
(The decision regarding Job placement and counseling unit is annexed in Appendix G-5, page no.27-54)
Yes [ü] No [ ] If yes, give details as to how they are involved.
Apart from the Job Placement Cell, HODs and faculty members provide counseling to the students as well to the parents about the students’ interests and their performance in related fields and their future possibilities. They get counseling in the class room, department chambers and even in the campus office. Trained faculties like Mr. Raju Kattel provide counselling services to the students. (Please see the supportive documents in Appendix G-6, page no.55-57)
UG students PG students Research scholars
| UG students | PG students | Research Scholars | |
| i. Local firms/companies | 03 | ||
| ii. International firms/companies | |||
| iii. Government | 05 | – | |
| iv.Public(semi-government) sector
|
01 | – | |
| v. Private sector | 10 |
Please see the supportive documents in Appendix G-7, page no.58-59)
Yes [ü] No [ ] If yes, how many are self-employed (data may be limited to last 5 years)?
The Job Placement and Counseling Unit of the campus encourage students to seek self-employment. As a result of this some students are involved in trading, animal husbandry, vegetable farming, tea gardening, cash crops farming, cardamom nursery, photo shooting, etc. They are all KMC products.
| SN | Name | Profession |
| 1 | Mr. Raju Baral | Pharmacy |
| 2 | Ms Uma Rai | Photo Studio |
| 3 | Mr. Bikash Basnet & Ram Kathet | Cow Farming |
| 4 | Mr. Jeet Bdr Rai | Cow Farming |
| 5 | Mr. Tek Bdr Rai | Pig Farming |
Yes, an alumni association has been formed in the campus. The association has been reformed in the campus from the last campus assembly held on 2079/12/12.The members of the association are KMC products. They discuss on various contemporary issues and recommend the campus administration for further proceedings. The Association helps provide information about the pass out graduatesand their status. It also aids in managing funds for KMC.
KMC Alumni
(Please see the supportive documents in Appendix G-8, page No. 60-69)
Generally, Campus Management Committee, HODs, faculties and non- teaching staff hold meeting prior to admission and pay visit to nearby secondary schools at the beginning of the session to discuss the admission criteria and policies. The prospectus is provided to the concerned students during the time they come to campus to fill forms. Furthermore, we publish the eligibility criteria in the notice board too.
The Campus has admission policy to International students as per PU constitution and laws.
Overseas student service office [ü]
Special accommodation [ü]
Induction courses [ü]
Socio-cultural activities [ü]
Welfare program [ü]
Policy clearance [ü]
Indoor games [ü]
Outdoor games [ü]
Nature Clubs [ü]
Debate Clubs Student Magazines [ü]
Cultural Programs [ü]
Audio Video facilities [ü]
Any others
https://karfokmultiplecampus.edu.np/wp-content/uploads/2023/09/Self-Study-Report-_KMC-Ilam-1.pdf
INFORMATION SYSTEM
CRITERION 7: INFORMATION SYSTEM (10 MARKS)
Yes [ü] (2) No (0) If yes, mention how does the cell work along with its compositions?
The campus has formed EMIS unit consisting of four members. It works as per TOR. The unit arranges to collect data, records them, analyzes them and makes necessary suggestions for the improvement of academic status. These data are further analyzed by the Public Information Cell (PIC) of the campus. It is functional with its TOR. PIC also makes provision to keep records in the concerning academic departments, cells, units, and divisions. The formation of the EMIS Unit is as follows:
Coordinator: Mr.Sanjeep Magar
Member: Mr. Durga Prasad Kattel
Member: Mr. Anil Sunuwar
Member: Mr. Khagendrakumar Pradhan
(The decision regarding formation of EMIS unit and public Information Cell is annexed in Appendix, H-1, Page No. 1-7)
The Public Information Cell collects all the information related to the academic and administrative sectors. IEMIS unit works jointly. Then they carry out analyses on:
(Please see supporting documents in Appendix H-2, Page No. 8)
The analyzed data are kept in hard paper (filing system) as well as in the computer data base. They are updated the website of KMC. They are stored by the EMIS unit in the computer and hard copies of such data and documents are kept safe by the same unit. Necessary data are distributed to the HODs and concerned authorities. Necessary suggestions are recommended to the administration.
Yes [ü] (1) No (0) If yes, explain how they are disclosed?
Basically, the information is open to all concerned bodies and individuals all the time. However, theyare formally disclosedin public meetings, interactions, Campus Assembly, the annual function and they’re also published in campus bulletin, Campus Website and through social media. If any stakeholder seeks campus information individually or institutionally, campus provides the related information as required.
Yes [ü] (2) No (0)
The stakeholders are informed about the data analysis methods and procedures for transparency purpose. They are informed how necessary data are collected and how they are studied. hat their invaluable suggestions are taken as the important cornerstone for the improvement of the campus. In the public meetings, interactions, formal programs and Campus Assembly, and they are informed that their suggestions are taken seriously and discussed by the IQAC, and the administration of the campus.
(Please see photos of public meeting and supportive documents in appendix H-3, page no. 9-24)
Yes [ü] (1) No (0) If yes, explain how does it happen?
KMC has taken the mechanism to collect constructive feedback, comments, queries or even complaints of stakeholders as significant keys to institutional improvement. With this important intent, a Grievance Redress Cell has been formed in the campus. Now it is functional with its guideline and assigned with TOR. GRM has placed ‘GunasoPetika’in the campus. Stakeholders can suggest and complain on any issues and can drop their feedback in written form in the complaint box. They are free to use the social media to deliver constructive comments for the betterment of the campus. The stakeholders can also suggest and provide their feedbacks on the annual function of the campus and public meetings arranged by the campus. Valuable suggestions scholars and guests are collected by means of visitors’ log book of the campus. In case of using the box, it is opened every two weeks among campus administration, IQAC and HODs. The important suggestions, Constructive comments and tips for improvement are discussed seriously by IQAC and they are sent to the campus administration as an agenda to be discussed in the Campus Management Committee meeting. After discussion, Campus Management Committee takes necessary action regarding the feedbacks.
(Please See photos of suggestion box, visiting of UGC team and supportive documents in Appendix H-4, Page No. 25-39)
Produce in brief the impact analysis.
The information system has provided a great help in decision making process. Theresponses of stakeholdershavehelped KMC make efforts to solve existing problems and wipe out weaknesses. They have helped the campus in planning and policy making. Public relation has been much better as the campus has started to address the raised queries and concerns. Some necessary feedbacks were forwarded to different donor agencies and they have been helping the campus in financial and all dimensions now. Various programs have been launched in the campus being based on the demands collected. KMC has been able to form a cordial relation with its donors. With the feedback and suggestions of the stakeholders, the campus has managed first-aid box installed Wi-Fi zone and made a provision for regular cleanliness.
The use of information system has played a vital role to improve campus in all spheres. With the help of this system, KMC has become better able to find out its weaknesses and make innovative plans for further development. As for example, we have added drinking water supply in campus premises being based on feedback received through the information system. By the suggestions obtained from the stakeholders we have extended internet access in the library. By considering the suggestions from the stakeholders the campus has bought multimedia projectors and has initiated computer-aided teaching. The e- library has been established obtaining the suggestion of the stakeholders. We have made a provision to clean campus surroundings regularly. These are some of the outcomes of information system. Local government has offered grants for furniture maintenance. Similarly, the campus has received budget of Rs. 20, 00,000 from Koshi Province Government for the construction of toilets in the campus. As the result of discussion with Suryodaya Municipality being based on the complaints received, Chhori Buhari Chhatrawritti program has been launched. For the purpose of library management 7,50,000 rupees have been provided to KMC by UGC.
Please see the supportive documents in Annexed H-5, Page No. 40-74)
PUBLIC INFORMATION
CRITERION 8: PUBLIC INFORMATION (15 MARKS)
Yes [ü] (2.5) No [ ] (0)
The campus has a Public Information Cell (PIC) which acts both as the unit publishing academic activities of the campus and publishing informative activities for the public concerns. PIC consists of 3 members under the coordination of HOD of Management Bandana Khatiwada. The cell publishes campus calendar, annual programs, bulletin and other information related to academic, administrative, financial aspect.
The composition of Public Information Cell is as follows:
Co-ordinator: Bandana Khatiwada
Member: Ajaya Phago
Member: Jit Bahadur Rai
(Please See the supportive documents in appendix I-1 page no. 1-4)
Academic (0.5) Administration (0.5) Financial (1.0) All [ü] (2.0)
Academic
In the academic sector, the cell publishes annual report of campus which includes the information about students’ enrolment, drop out status and result achievements of the students. It also includes the sports activities, achievements and other extracurricular activities. It publishes academic calendar, prospectus, pamphlets and brochures. These things are uploaded in the campus website too.
Administration
In this area, the cell provides information about administrative services, administrative system and the system of library to students and stake-holders.
Financial
It publishes the data of financial status, budget, future plan and problems related to the financial condition of the campus.
(Please see supporting documents in Appendix I-2 on page no. 5-33)
Newspapers [ ] (1.0)
Magazines [ ] (1.0)
Institutional special magazine dedicated for this [ü] (2.0)
The information of the Campus is published in the campus annual report, prospectus, campus web-site, banner and social media.
(Please see sample documents in appendixI-2, Page No. 5-33)
Yearly [ü] (1) in 4 years (0)
| Areas | Yearly 1, place of publication | Year 2, place of publication
|
| Academic
Administrative
Financial
|
Calendars, Prospectus, Brochures, Annual Report
Notice, Vacancy Announcement, Advertisements
Annual Reports, Audit Reports, |
Calendars, Prospectus, Brochures, Annual Report
Notice, Vacancy Announcement, Advertisements
Annual Reports, Audit Reports, |
(Please see the supporting documents in Appendix I-2 and I-3 page no. 34-41)
Yes [ü] (2) No (0) If yes, give details
The Cell collects responses from the stakeholders and other community people. The responses are collected also from UGC, PU, guests and visitors (visitors’ log book) province government and local government and neighboring campus. The cell maintains their record in the campus. The positive impacts of the responses are included in the future plans too. The campus always welcomes the positive remarks raised by the stakeholders.
Yes [ü] (2) No (0) If yes, how these impacts are measured?
Since quality improvement is our motto, we are ever keen to evaluate the impacts of public information. For this, PIC, IQAC, administration and CMC systematically evaluate the impacts of public information. IQAC evaluates, monitors, supports the functioning of PIC if necessary. Similarly, campus administration and CMC also evaluate and supports the public information collection system frequently. As required technical and expertise support is provided to PIC.
We arrange programs based on discussion, interactions and meetings with the parents, students, ex-students and stakeholders that help trace many noteworthy issues for quality improvement. Such programs are held periodically and the outcome of the interactions, discussion and meetings are analyzed which help to remove our weaknesses and make further improvements in quality improvement.
KMC has been established as per the need of public. Thus, it aims to cater for the needs of them. Since KMC commenced to deliver public information and receive their responses, many positive impacts have been realized for its all-dimensional development. Some of the major impacts seen in different areas are as follows:
Part II
Narratives: Criterion-Wise Summary (Criterion I to VIII)
Summary
Karfok Multiple Campus has its own statute- ‘The Campus Bidhan’ 2059 (Revised 2079) that provides the basic guidelines for the functioning of the campus. The Campus has made a five years strategic plan (2021-2025) which has clearly stated vision, mission & goals of the campus. Its annual action plan and work plans help to develop internal efficiency of the campus, improve teaching & learning activities, strengthen resources of the campus.
The campus has formed an organizational structure that includes various committees, sub- committees, unit and cells. Their specific responsibility and job descriptions helps to formulate, review and update the policies of the campus. They help to maintain internal efficiency of the campus. The campus Management Committee makes polices and these policies are implemented through different other sub-committees. These units, cells and sub- committees are equally responsible for formulating, reviewing, revising and updating the policies of the institution on the basis of feedback obtained in implementation process.
The campus has adopted a mechanism for internal quality monitoring and evaluating. It has formed different departments and HODs have been appointed. Internal Quality Assurance committee (IQAC) has been formed for overall evaluation and assurance of internal quality of the campus. Responsibilities of the Campus Chief, Assistant Campus Chief, heads of departments, CMC Chairman, cells and units have been defined and handed over as per requirement.
The campus has the practice of participatory decision making and team work. It organizes seminars, cultural or organizational tour, and field trips for students to strengthen regular academic programs. The campus organizes extra-curricular activities that help students to participate on creative activities. The campus schedules interactions with the representatives of other institutions, political leaders, students union, alumni, donors etc. The outcome of their interactions and discussions help to amend or make policies for campus growth and development.
The campus has ensured the participation of students in the campus management system. The representatives of different student organizations and ex-students are the members of the Campus Assembly. Campus organizes regular meeting with different student unions for quality improvement and overall development of campus. Besides, research has been made an important impetus in teaching and learning.
The campus runs B. Ed., B.A., BBS and BBA programs in Bachelor level in the morning shift. Recently, One-year B. Ed. Program has been launched.For the smooth run of the programs, the campus prepares annual operational calendar, sets periodic internal examinations and takes feedback from the stakeholders regularly. IQAC periodically evaluates the achievements of the programs which ultimately aids in fulfilling institutional objectives.
The campus has made various efforts to promote general/transferable skills among the students. It has adopted innovative teaching techniques and library has been managed properly and made resourceful. IT-assisted classes are held by faculties. Internet is free for students in computer room. The campus has made a provision of e-library and students have been benefited from it.
The campus organizes workshop, orientations, seminar to expose the students to develop outer skills besides their course. They involve in literary programs and oratory competitions to develop communicative skills. The campus provides computer training to its administrative staffs and leadership training for the students as well. And the campus yearly organizes educational excursion for the campus students.
KMC takes inputs from its stakeholders. It has built a linkage with other organizations situated in adjoining area. As an academia-industry-neighborhood, it has established relations withfeeder schools, neighboring colleges, Suryodaya Tea Producers’ Associations and financial institutions likeRastriya Banijya Bank, Agricultural Development Bank andEverest Bank Limited. The students of Education stream are sent to these schools for their practice teaching and students representing Management stream visit these banks for their internship and practical assessment. The campus also manages cultural, geographical and industrial tours for the students. Besides these, our campus has relations with other organizations such as Suryodaya Municipality office, District Development Office, NGOs, INGOs and so on. As a result, KMC products have been provided with short-term employment opportunity.
Students are involved in different activities to share the cultural and civic responsibilities among them. Orientations and welcome/farewell programs etc. are the major functions of imparting massage to new students. Students’ organizations campaign for blood donation and take part actively in fund raising programs. They also participate in programs such as traffic awareness, environmental awareness, pollution and sanitation etc. for such activities.
Campus organizes extra-curricular activities regularly through ECA committee. It publishes periodicals, bulletin from which they promote their knowledge. Students’ organizations conduct different programs such as cultural program, awareness, quiz, talk programs etc. The students are encouraged and supported for conducting programs about social, cultural educational and ethical values of the community.
The campus has its own admission policy and has determined the criteria for the admission of new students. Admission open is announced publicly. Candidates are short-listed through an entrance examination, interview and academic records. Academically poor and disadvantaged students are provided with remedial tutorial classes considering their requirement.
The campus encourages faculty members to prepare teaching plan prior to commence their classes. The faculty members submit plans to their respective departments. The campus also provides opportunities to faculty members to take part in different seminars, workshops and conferences related to academic courses.
Departments develop action plans and the teachers prepare periodic plans. They evaluate their performance and make necessary correction if the teaching schedules are not in harmony with the syllabi. IQAC monitors the coverage of courses and makes necessary suggestion and also prepares schedules for the observation of classes. Most faculty members deliver their lectures using modern technology such as video clips, projector and some of them manage field study, group discussion and so on. In most cases their class is student- centered one. Students are assigned with project works as a part of their internal assessment.
The campus has a computer center equipped with laptop and desktop computers, multimedia projector, photocopy machine and scanner. The computer center provides necessary instruments and equipment to the faculty and the teachers fully use these accessories to prepare teaching materials.
Campus orients new students at the time of admission and enrollment about the necessary rules and regulations and about the code of conduct of the campus.They is oriented to campus provisions and requirements regarding enrollment programs and their importance, regular attendance, practical and theoretical examination, field visit and excursion and pass rates. Students also get information about the evaluation methods through prospectus/brochure. After the enrollment of the new students, the evaluation system is communicated to them through orientation classes, notices, publications etc. Students’ performance is evaluated periodically with appropriate assessment tools like internal tests.
The campus also manages different extra-curricular activities to assess students need and aptitudes. The campus monitors/evaluates the student performance on the basis of their out-put. Student evaluation has been taken as a crucial tool of institutional experience. Moreover, faculties are evaluated using self-appraisal forms.
Departments develop questionnaires for collecting feedback of the teachers. These are evaluated and reported to the academic committee. The IQAC analyses them and makes provisions to translate them in policy level.
The campus delegates faculty members to participate in different seminar, conferences, workshops etc. regularly for faculty development. The RMC calls notices for small researches and also assists to conduct research-based program.
Research has been a major impetus of KMC. Research Management Cell (RMC) has been formed in the campus and necessary budget has been allocated for research field which increases every year. RMC is responsible to carry out all activities related to research. Both faculties and students are encouraged for research. Provisions of seed money for research, research fund, and financial support for mini-research have been some of the incentives managed for faculties. Similarly, provisions of project works and financial support for mini-research are the incentives students. Works and training are organized at different times. A research journal is going to be published soon. Similarly, faculties of this campus guide students in thesis writing. They are involved in carrying project works as required in syllabi.
KMC bears a social responsibility as a community campus. It offers its expertise to the community. It has carried out community-based outreach programs against sexual harassment, excessive use of chemical pesticides using the help of experts. Some extension programs have also been organized in co-ordination with NGOs and INGOs. It has designated faculties to conduct extension activities regarding health, environment, hygiene, disaster management, population etc. They work as a special unit in the campus. They plan activities and they are endorsed by the meeting of CMC. Then notices are circulated to all faculties and students to participate in community service program.
The campus has extended its link with Red Cross Society, Ilam, Public Health Center Panchakanya and Suryodaya Municipality,Ilam. It conducts blood donation program in the campus with the technical support of Nepal Red Cross Society sub-chapter, Fikkal.
The campus has made a comprehensive master plan for overall development of physical infrastructures. Under the guideline of the master plan, the campus has prepared a five-year strategic plan which includes activities regarding the infrastructural development. According to the master plan and the strategic plan, KMC has renovated, constructed and managed several most essential infrastructures like tutorial classes, resourceful library, ladies’/sick room, conference hall, maintenance of hostels. KMC also plans to expand other physical assets on the basis of the plans to keep pace with clients’ changing needs. Available assets have been utilized and maintained properly.
Campus has run BBS, B.Ed., B.A. and BBA programs in the morning shift. It has recently launched one-year B.Ed. program considering the need of the clients. It has the hostel facility for the students representing distant areas. The library and computer divisions are open at day times to as per need. Program coordinators hold their meetings and arrange schedules for the maximum use of instruments and equipment.
The campus has programs to conduct on regular basis for cleanliness, greenery conservation and to keep its surrounding pollution-free. There is proper management of water supply to meet the present need. Students, teaching and non- teaching staff are involved in cleanliness periodically. They do garbage collection and make use of dustbins.
Computer facilities are easily accessible for students. All departments are equipped with computers. Teachers are encouraged to apply IT-assisted teaching which has supported in the delivery of contents at the time of COVID 19. The computer center provides its services from 7: 00 to 10: 30 a.m. every day.
With the help of internet service teachers search Google and feel easy to prepare audio-visual teaching materials which have promoted teachers’ quality and confidence in the delivery of their subject matter. Students too download their study materials. Furthermore, it has increased public assurance to the community and stakeholders.
The campus has its own playground wide enough to play football, volley ball for the regional and district level tournaments. It has a badminton court. It has a separate chamber to keep sports materials. There are designated persons to conduct sports activities.
KMC products have been successful in multiple areas. They have been placed in prominent government jobs, financial posts and other positions by passing necessary examinations and procedures.
The campus publishes its updated prospectus annually. The students and guardians are informed regarding admission criteria, policies, process, academic programs, facilities, fee structures, scholarships etc. prior to admission. There is special provision of scholarship for the blind, indigenous, handicapped and ladies. (Buharis-sisters-in-law). Stream wise entrance toppers, internal examinations toppers students get financial support from the campus. Meritorious students get full free ships. Job Placement Cell (JPC) and Counseling Unit provide services to support the needy students for replacement services. It manages link with job providers such as neighboring factory and industry holders, NGOs/INGOs, Co-operative banks, FM Stations. It also manages personal and academic career counseling programs for the students.
Apart from the Job Placement and Counseling Unit, HODs and faculty members provide counseling to the students as well to the parents about the students’ interests and their performance in related fields and their future possibilities. Similarly, JPC and counselling unit encourage pass-out students for their self-employment like trading, cash crop farming, tea gardening etc.
An Alumni association has been formed in the campus. It has been helping in the field of contemporary issues of the campus and makes necessary recommendations for improvement. The Association also helps provide information about the pass out graduates and their status. The campus has set-up code of conducts for students and teachers and non-teaching staffs. Any serious issues that rise in the campus are solved by the joint efforts including students’ representatives.
The campus is dedicated to develop the institutional efficiency through its information system. The EMIS unit of the campus makes an arrangement to collect data, analyzes them and makes necessary suggestions for the improvement of academic status. These data are further analyzed by the Public Information Cell (PIC) of the campus. The cell also makes provision to keep records in the concerning academic departments, cells and units. The information is open to all concerned bodies and individuals all the time. It is disclosed in public meeting, interactions, Annual General Assembly (AGM), the Annual Function. It is also published in campus bulletin, campus website and through social media.
Comments and feedback upon the published data own an important space for institutional improvement of KMC. Grievance Redress Cell (GRM) has been formed with and intent of receiving constructive inputs through suggestions, queries and even complaints; recording them and forwarding them to the administration for policy making purpose. In the initiation of GRM, the campus has managed a ‘Gunaso Petika’ in the campus in an easy access for all. Stakeholders can suggest and complain on any issues and can drop their feedback in written in the suggestion box. They are free to use the social media for the betterment of the campus. The stakeholders can also suggest and provide their feedbacks on the campus annual day and public meetings arranged by the campus. The stakeholders are informed regarding future plans and decisions through meetings discussions and programs. The method of study and analysis is open to the stake-holders. Their comments and feed-backs are received and shortcomings are discussed in the management committee to find out their solutions. Such information analysis system has been very helpful to identify our existing problems and to remove them.
Thus, the information system has played a vital role to improve the campus in all spheres.
Sound information system is a key to institutional efficiency enhancement. Considering this fact, the campus has formed a Public Information Cell (PIC) that publishes academic and informative activities of the campus. The cell publishes campus calendar, annual programs, bulletin, Journal, and other information related to academic, administrative and financial aspect. It also collects responses from the stakeholders and other community people and maintains their record in the campus. The campus always welcomes the positive remarks raised by the stakeholders. The impacts of public information have been realized positively in all-round development of the campus. These impacts have been found crucial for need identification, increasing ownership and participation of public in the campus, improving and updating existing programs and policies, and ultimately to expand joint ventures with donor agencies. For the evaluation of such impacts, PIC, IQAC, CMC and the campus administration work jointly.
The campus also publishes annual reports through which we give information to the public regarding financial, development works and further programs of the campus. We are ever keen to evaluate the impacts of public information. Besides, programs based on discussion, interactions and meetings to the parents, students, ex-students and stake-holders are arranged that help trace many noteworthy issues for quality improvement. Such programs are held periodically and the outcome of the interactions, discussion and meetings are analyzed
Finally, this report has been prepared pinpointing the existing status of the campus. Many things have been attempted although there is much more to do. It is believed that this manifestation of a glimpse of existing standpoint of the campus will lead itself to a better and more responsible phase in which it can be taken by its clients as a center of excellence.
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https://karfokmultiplecampus.edu.np/wp-content/uploads/2023/09/Self-Study-Report-_KMC-Ilam-1.pdf